Never Can Say Goodbye? Why You Should …
Knowing when and how to bid adieu to old records is a conundrum. The simplest solution is to hang onto everything; it’s what a lot of companies do. But that approach is neither efficient nor business-savvy.
Eliminating records in a quality controlled, legally defensible and regulatory compliant way is known as defensible destruction. Every organization should have a policy that addresses records retention schedules, legal holds and cost-effective, verifiable ways of destroying unneeded documents.
In Chucking Daisies: How Companies Deal with Big Data, author Randolph Kahn writes that only one in five workers knows how information should be kept or destroyed. This lack of knowledge presents two potential problems:
Creating a defensible destruction policy involves more than just setting rules for how to throw away old files. It should be crafted in line with a well-built records management system — with clear retention requirements, defined responsibilities and measurable actions. Such a system should adhere to Generally Accepted Recordkeeping Principles® and include these key considerations:
Ultimately, defensible destruction is as much about saving the records you need as it is destroying those you don’t. It’s a sound business strategy you should not toss away.
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Abraxas has developed proven policies and procedures for defensible document destruction strategies. We provide clients with tailored records and information management solutions, delivering the business intelligence that matters most — and we do it more efficiently and reliably than anyone else, particularly in highly regulated industries. To learn more, email firstname.lastname@example.org or call us: Toll-Free: 866.535.0016; Phone: 269.226.0016
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