Assessing Records Management Risk
In 2010, WikiLeaks released hundreds of confidential diplomatic files it had acquired from unnamed sources. The contents ranged from casual criticisms of world leaders to harsh assessments of certain governments and organizations. While reactions ranged from anger to embarrassment, the “Cablegate” leak engendered, in part, at least one significant event: the overthrow of the government in Tunisia.
The lesson is clear: Poor records practices can have huge consequences. Conversely, an effective records management program is defensible, is supported and followed consistently, adheres to legal and regulatory standards, and ensures the right information is stored in the right way. This means that it is secure, while accessible to the right people and useful to your organization.
At its heart, managing records is about managing risk. Assessing the level of risk to your records management is vital. Sadly, many organizations turn a blind eye to the need — or simply struggle to measure up. A 2011 survey by the U.S. National Archives and Records Administration found most government agencies were “at high to moderate risk of compromising the integrity, authenticity and reliability of their records.” Those agencies lacked adequate controls, training and practices.
To manage risk, you need to take a hard look at your overall records management program. Here are the steps you should take:
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At Abraxas, risk is part of our business. We understand it, we plan for it and we know how to mitigate it. We provide clients with tailored records and information management solutions, delivering the business intelligence that matters most — and we do it more efficiently and reliably than anyone else, particularly in highly regulated industries. To learn more, email firstname.lastname@example.org or call us: Toll-Free: 866.535.0016; Phone: 269.226.0016
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