Document Retrieval Services & Digital Record Storage Company in Michigan
Types of Documents that Can Be Retrieved
Document retrieval services cater to various types of documents, including legal documents, financial records, medical records, and business documents.
Benefits of Partnering With Abraxas Worldwide
When utilizing document retrieval services, businesses can save time, ensure accuracy, facilitate compliance, and minimize labor costs associated with manual document retrieval processes.
The Document Retrieval Process Explained
The document retrieval process typically involves submitting retrieval requests, searching and retrieving the requested documents, delivering the documents securely to the requester, and tracking and auditing retrieval activities for accountability and compliance.
Common Challenges in Retrieving Documents
At Abraxas, we firmly believe that how we do business is as important as the record document storage services we offer. We are committed to:
Taking a Partnership Approach
We work closely with each client to understand their physical and digital record storage needs thoroughly. This approach allows us to not only meet their immediate requirements but also provide lasting value over the years.
Providing a Quality Driven Product
Our retrieval procedures are not only timely but also secure, ensuring expedient access to records. We offer same-day support, delivery, and transportation, secure onsite review rooms, and scan-on-demand services. Each client has a central point of contact for both convenience and security.
Offering Tailored Solutions
Our imaging options are completely customizable, backed by advanced technology, cross-platform capabilities, and scalable operations. We ensure that the end product meets your exact requirements for easily searching and accessing your business-critical records and information.
Digital Record Storage Services
In today’s digital age, businesses are increasingly turning to digital record storage solutions to streamline their operations, enhance efficiency, and ensure compliance with regulations. Leveraging cutting-edge technologies, digital record storage offers a plethora of benefits, ranging from cost savings to improved accessibility.
Many organizations are still required to retain paper documents making it increasingly difficult for most to keep up with growing volumes and complexities. As your trusted record storage company, Abraxas can help alleviate this difficulty. Our centralized storage model helps organizations leverage their information assets, scale growth, and recognize additional value by:
One of the primary advantages of digital record storage is the significant cost savings it brings. By eliminating expenses associated with physical storage space, printing, and paper-based processes, businesses can redirect their resources towards more strategic initiatives. Additionally, digital record storage facilitates enhanced accessibility, allowing instant access to records from anywhere, at any time. This accessibility fosters seamless collaboration among team members and enables quick decision-making, ultimately driving productivity and innovation.
Ensuring File Security and Data Protection
Ensuring file security and data protection is paramount in digital record storage. Encryption protocols should be implemented to secure data both in transit and at rest, preventing unauthorized access. Access controls, such as role-based permissions, help restrict document access to authorized personnel only, reducing the risk of data breaches. Regular audits should be conducted to monitor access logs and detect any anomalies that may indicate potential security threats. Robust backup and disaster recovery strategies should also be in place to safeguard against data loss due to unforeseen events.
Uploading and Organizing Your Records
Efficient uploading and organization are crucial aspects of digital record storage. Digitizing physical documents using scanners or specialized software is the first step towards transitioning to a digital record storage system. Assigning metadata tags to documents facilitates easy categorization and retrieval based on keywords, dates, or other criteria. Establishing a logical folder structure further enhances organization, enabling documents to be grouped by department, project, or document type. Automation tools can streamline the uploading, categorization, and archival processes, improving efficiency and accuracy.
ADVANTAGES OF STORING RECORDS DIGITALLY
Some of the key benefits and features include:
- No costly upfront software purchase required, only pay for ongoing digital record storage and user licenses
- Multiple user license options for both groups and individuals so you only pay for what you need
- Custom keyword and metadata fields based on your unique digital records
- Workflow capabilities to maximize productivity
Electronic Data Storage
Keeping up with the rapid growth of structured and unstructured data across various platforms, both current and past, quickly becomes a time-consuming, costly, and strenuous task for many organizations. Abraxas’ electronic data storage solutions ensure your critical business data is migrated into the right format for secure ongoing storage, retention, and accessibility. We work closely with each client to develop a process for managing their information growth while still maintaining compliance with all industry-specific regulations and requirements.
- Backup tapes, hard drives, and devices
- Microfilm and microfiche
- Film and X rays
- Glass slides, paraffin wax blocks, and wet tissue samples
Record Retrieval & Scan-On-Demand Services
- Search physical and digital record storage inventories to locate specific records or boxes
- Conduct a review of specific records or boxes and provide findings
- Schedule a delivery of physical records
- Coordinate a secure onsite review for larger collections of documents
- Facilitate scan on-demand requests
At Abraxas, we believe record inventories are just as important as the records themselves. Our comprehensive approach to physical and electronic record indexing ensures each record is easily accessible throughout its lifecycle and that retention and disposition activities can happen confidently. Rely on our indexing team to create custom inventories for all your records through our wide array of service options, including:
- Indexing of newly generated physical and digital records
- Indexing of ongoing boxes submitted into an archive
- Enhancement of existing inventories from legacy records and collections obtained through mergers and acquisitions.
- Indexing of digital record collections across various file shares, systems, and repositories
- Onsite indexing support for special projects and initiatives